Information for Coaches and Managers

Vulnerable Sector Check

Leduc Soccer prioritizes the safety of its members. In order to volunteer or coach, you must submit an annual Vulnerable Sector Check (VSC). If you already possess a VSC, it can be utilized provided it is no older than 90 days at the time of submittal; otherwise, a new VSC will be required. Volunteers who served as coaches or team managers during the previous indoor season are exempt from obtaining a new VSC for the subsequent outdoor season. However, for the indoor season, all volunteers are required to provide a VSC that is less than 90 days old at the time of submittal.

To obtain a VSC you will need to first modify, print and present this VSC Letter to the police, necessary to get the police to waive the VSC fees, and provide two government-issued IDs like a driver's license, passport, or birth certificate to the police. Please modify the VSC letter by choosing "Vulnerable Sector Check" from the initial dropdown menu, updating the "Applicant Legal Name" to your own name, and specifying your role (such as Coach, Team Manager, etc.) as illustrated below.

To obtain a Vulnerable Sector Check (VSC), residents must visit specific law enforcement offices depending on their location. Here's what you need to know:

If you live in City or County of Leduc, visit your nearest RCMP detachment during business hours. In Leduc the RCMP is located here
If you live in the City of Edmonton, you will need to go to specific Edmonton Police detachments to get a VSC as not all detachments offer this service. More details can be found here: https://edmontonpolice.ca/CommunityPolicing/OperationalServices/PoliceInformationCheck/VulnerableSectorChecks.
For the Edmonton Police, appointments are recommended, and wait times can be lengthy. More details can be found here: https://edmontonpolice.ca/CommunityPolicing/OperationalServices/PoliceInformationCheck.

Tournaments

For each indoor and outdoor season, LSA has allotted funds for our EMSA teams to participate in 1 tournament; you can find the list of available tournaments here:

https://albertasoccer.com/events/list/?tribe-bar-date=2023-11-01

Once you have chosen which tournament you want to attend with your team and have registered, please send the receipt to treasurer@leducsoccer.ca and we will reimburse you.

EMSA ID Cards

For players who are new to the EMSA U13 to U19 teams and all new coaches and managers (U9 and up), it is mandatory to have an EMSA ID card. To obtain your EMSA ID card, please follow the instructions outlined below.

1. Capture a close-up photo or selfie of the player or team official. Ensure that there are no hats, sunglasses, or hands covering their faces. Also, the shoulders must be covered. The photo should be attached in JPEG or PDF format. Please note that photos in special files, or those that are too small, narrow, or stretched out will not be accepted.

2. Take a photo or scan a copy of one piece of government-issued identification for the person. This can be their Alberta Health Care Card, Birth Certificate, Passport, or Driver's License.

3. Send an email to emsa.ecarding@emsamain.com, with the subject stating the full name of the person who requires an e-card. For example, "Request EMSA e-card for (FIRST NAME and LAST NAME)." Attach the photo/selfie (point 1) and the government-issued ID (point 2) to the email.

Your EMSA ID card is essential for participation in the league.

EMSA ID Card Verfication Process

This process is to be performed prior to each game and came into effect October 17, 2023.

Team Official Card Verification Protocol

A designated team official will make contact with the opposing team 15 minute prior to kick off.
They will take the opposing team’s game sheet and check both Team Officials and players cards for that team.
The designate Team Official will then print their name at the top left of the opponents’ game sheet indicating that they checked the game sheet and all Team Officials and players cards.
Any uncertainty or concerns will be brought to the attention of the referee to make the final decision.
Any late players who are unchecked will be checked at half time by the referee.

Referee Game sheet Responsibilities

To ensure that they receive the game sheet and any trialist forms from each team.
To ensure that a referee Liaison is in place.
To settle any discrepancies or disputes on player eligibility or identification.
Properly write down the score, scorers and any cards that were given.
To submit the game sheet and trialist form to EMSA as per procedure directed by the Referee Assignor.

Incident Reports

Team Officials, including Coaches and Managers, must file an Incident Report for injuries that necessitate an Emergency Medical Response or Emergency Room treatment. Additionally, any organization member, such as parents or players, is also eligible to submit an Incident Report. In addition, LSA requires members to complete reports for incidents involving physical assault, verbal abuse, sexual misconduct/abuse, social media harassment, general misconduct, property damage, or theft/loss of LSA or personal property in order to to take appropriate action.

Incident Report (Google Forms)

After completing the Incident Report form, any supporting documentation, photos, videos or screenshots can be submitted to incidents@leducsoccer.ca.